Coworking Space - NuvoDesk Coworking
NuvoDesk flexible workspace couch

What is a Flexible Office Space?

Key Point

Learn how flexible workspaces nurture productivity

 

Unlike traditional offices with fixed and assigned desk positions, workers in a flexible office space can choose the area of the office that best suits their work style. A flexible office space is designed to provide workers with a variety of different places and ways to work. 

Four coworkers sitting at table

 

What is Flexible Working?

Flexible working is a term used to describe any working pattern that falls outside of traditional office hours or locations (i.e. working in different spots around the same office, working from home or at a remote desk, or working part-time or staggered hours).

Workers who have the flexibility to work in different areas of the office are able to spend more of their time and energy doing great work, and they’re generally happier and even more productive than their seat-specific-bound colleagues. They have the option of sitting outside on a cool morning for a zoom call, typing up documents from the couch, collaborating with a team around a conference table, or working at the kitchen table while having a snack.

Not only does flexible working provide individual employees with the option to work in a way that suits their specific needs and tasks, but it also helps companies reduce costs by maximizing available space. With fewer people in the office at any given moment, it becomes easier to create common areas where teams can spontaneously come together and collaborate, or for workers to spin off into quiet zones with a laptop to concentrate on a particular task.

 

Important Aspects of a Flexible Workspace 

There are a number of basic elements that you’ll find in most flexible spaces that promote versatility and collaboration.

Versatile office spaces. An existing office can be transformed into different layouts. 

Open-plan designs. The open-plan office concept is a fundamental aspect of the flexible workspace, allowing for free-flowing collaboration between disparate departments.

Quiet areas. Unfortunately, a side effect of open-plan office design is an increase in ambient noise. Having a quiet area can allow an individual to break off to work on tasks individually. For instance, NuvoDesk offers an open space in a quiet corner of the building and private, sound-insulated phone booths to accommodate workers when they need to focus without interruptions.

Coworking collaboration area

 

Adaptable workstations. Flexible office space often includes non-traditional styles of workstations. Standing desks in common areas promote the idea of moving around to use the space in different ways. In relaxed corners of the office, such as coffee bars and reception areas, comfortable chairs and natural lighting create flexible and inviting spaces where people will want to work.

Shared amenities. When tethered to a single spot in the office, people naturally tend to store the things they need to get things done on and around their desks. A flexible space centralizes these resources and makes them available to everyone who needs them. These shared utilities can be things like office supplies, printers, and snacks, or entire spaces, such as conference rooms or informal common areas.

NuvoDesk Kitchen area

Be More Productive

A flexible workspace removes many of the barriers to productivity presented by a traditional office workspace. All the work is done in a stationary space, from collaborating with coworkers to working on individual tasks to meeting with clients. 

With a flexible office space, people can choose a workstation that makes the most sense for the job they’re doing at that moment. That could mean working from a laptop in a quiet area where they can concentrate, using a casual shared space to catch up with other team leaders over coffee, or using a conference room to collaborate with a large group. A well-designed flexible workspace gives employees the breathing room they need to do their best work on their terms.

A good office layout is one that optimizes for safety, comfort, and functionality. A flexible office space enhances productivity by providing teams with access to the shared spaces and the resources they need to get things done. When workers are supported by an office layout that fosters creativity and responds to their changing needs, they find it easier to meet their objectives.

 

NuvoDesk provides dynamic, flexible, and beautifully designed workplaces that nurture the needs of workers. Find your groove at NuvoDesk.  

 

By Leslie Radford
man in suit putting coins in glass piggy bank

How Coworking Spaces Can Help Your Small Business Save Money

Key Points

 

Flexible Leasing Terms

Access To Clients

No Hidden Costs 

Coworking space providers like NuvoDesk are saving small businesses money every day. As a rentee, you get to work in up-to-date surroundings and a motivating atmosphere and exchange ideas, and network with like-minded individuals. 

It’s been proven that coworking spaces can help your small business save money that would otherwise needlessly go down the drain. Renting a traditional office space costs more, not just for rent, but utilities, office furniture and decor, and the distance you’d have to travel to meet with clients and networkers. Plus, you’d be locked into a lease for who knows how long.

Take a look at how NuvoDesk could be saving you money and your sanity!

man in suit putting coins in glass piggy bank

Flexible Leasing Terms

Whether you need us for a day, a week, a month, or even years, NuvoDesk can accommodate your time here. Coworking spaces allow you a short-term, customized lease. You can change your rental agreement as your business evolves. In other words, you are saving by renting precisely what you need when you need it. All without moving your team every so often from a well-established workspace that suits you, your employees, and your clients.

If you haven’t rented traditional office space before, you might not know that leases often come with a three to a ten-year contract. Can you predict where your small business will be at that time? How many workers will you have, or how much space will you require? Most likely, you would not know the answer and settle for space that doesn’t fulfill your needs. Either it’ll be too small but affordable, or big enough to support growth but taking a huge chunk of your profit.

 

Access To Clients

There is a tight relationship between office location and access to customers. Budding entrepreneurs are too often facing a decision: starting up affordably in suburbia or cashing out for a downtown workspace. How much you’re willing to pay for a rental office can have a significant impact on your business, especially if it’s a startup. 

Coworking buildings are often found in prime locations and come with parking spots for rentees and their clients. Convenient access saves time for both parties. Coworking spaces can help your small business save money and grow, even in these uncertain times. Partly from significantly saving on the rent and paying only for what you use, and partly due to more reliable access to customers when it matters most.

No Hidden Costs 

An agreement for renting coworking space is relatively straightforward. You choose what you use and pay for nothing more. 

NuvoDesk has plans that include the use of conference rooms if you do need them regularly or plans without them and you can pay as the need arises. All of our amenities come with every plan, so you won’t be nickel-and-dimed to death for each amenity. Again, you only pay for what you need.

Another important way coworking spaces can help your small business save money is through maintenance costs. Whatever incident happens (like the AC going out, the wi-fi failing, or the light bulbs need changing) in the building, the office provider is responsible for covering the expense. Cleaning services are also included in the agreement. It doesn’t mean you should ignore simple coworking etiquette, though; always keep your workplace tidy.

 

A Few Additional Notes

While coworking boosts entrepreneurs’ creativity and efficiency, the renters profit from full facilities. As entrepreneurship evolves and adapts to new circumstances, coworking spaces are here for you. Coworking has become highly competitive as it offers benefits to startups and small businesses that they would never be able to afford otherwise.

Statistically speaking, over 90% of all businesses in the States are small businesses. A large and growing part of this percent are startups that have created over 3.1 million new jobs in the US in the last year alone. With that and the abovementioned benefits in mind, the bright future of coworking spaces is guaranteed.

Take a look at our membership plans.

By Leslie Radford
coworking space

Top 6 Tips to Consider When Choosing a Coworking Space

Top 6 Tips to Consider When Choosing a Coworking Space

 

Key Points

 

Location

Budget

Work Environment 

Community

Duration

Amenities

 

With 2022 around the corner and coworking spaces projected to exceed 23,000 worldwide, how do you choose the best coworking space that fits your needs? 

Before making your selection, you should consider these top 6 tips when selecting a coworking space: 

 

1 Location

Location is the most important element when choosing your perfect office space. You’ll want your new office that is within a reasonable commuting distance from your home. Consider local conveniences such as restaurants, availability of parking, shops, and public transit that make it easy to access and entertain clients. 

Nuvodesk location

2 Budget 

Make sure the space you choose offers an affordable and long-term solution for you and your team. If you are going to outgrow the space within a few months, you may want to use a swing space. Determining what your budget is in advance will help you filter out spaces that are much too expensive from an early stage, saving you time and money. 

3 Work Environment 

Determine if you need a dedicated office or if you can work from a hot desk with the use of meeting rooms. See if you can visit the space to work for a day or two to make sure that wherever you choose to work, you can fulfill your foundational business needs. 

nuvodesk floorplan

4 Community 

Once you have determined if a space meets your needs and budget, you can look into some of the more fun aspects to the space. Each coworking space fosters and attracts different members from local neighborhoods. Besides the “business” reasons for joining a community, you want to be encouraged to come to work every day, network, and make new friends. 

5 Short-Term or Long-Term

Planning for the future is a fundamental business strategy. How long do you plan on staying at your chosen coworking space? Are you planning on expanding nationally or globally? Does the coworking space you choose offer access to a network of locations? These are important elements that you should have the answer to prior to picking a space. 

6 Amenities 

Choosing a coworking space that boasts unique amenities is always a plus. Aside from the typical free coffee, wifi, and printing, finding a space that can offer above and beyond will make your work life much better. 

golf simulator
Selecting a Coworking Space

If you are looking for a coworking space, consider NuvoDesk. We are conveniently located off Highway 360 in Arlington, have various workspace options, and amazing amenities. You’ll love the community we have and will make new connections.

 

Try us out for a day for free!

 

By Leslie Radford
Coworking Timeline

Historical Timeline of Coworking

Coworking spaces haven’t been around very long. Let’s take a look at how they started and what they’ve evolved into.

Coworking by Year 1995- Present

1995 – The first “coworking” space was actually founded by hackers in Berlin. The idea was to share thoughts, space, and information to complete tasks with those who joined the membership. Also, the word  “coworking” was first used by Bernard DeKoven, who described it as “working together as equals.” A space opened up in New York that same year by a software company with a flexible desk setting. 

2002 – The first coworking space opened up in Schraubenfabrik, Vienna, in an old renovated factory, which began as a community center for enterprises. It expanded to include freelancers and other professionals working with cell phones and laptops. 

2004 – The space in Vienna continued to grow and function under the name of Konnex Communities creating a local network of coworking spaces. 

2005 – San Francisco hosts the first coworking space in August by Brad Neuberg. The space offered desks, free wifi, shared lunches, bike tours, meditation, and massages. It closed after a year.

2006 – London opened up 40 coworking spaces by a franchise network on five different continents. In Germany, St. Oberholz opened up its first cafes in Berlin and offered free internet.  Presently, St. Oberholz offers a true coworking space above its cafe. Coworking Wiki opens in San Francisco. Chris Messina, who created the Twitter hashtag, is one of the co-founders. The first full-time coworking space opens at the Hat Factory (opened in Neuberg’s old space).  Co-founders are Brad Neuberg, Chris Messina, and Tara Hunt. At this time, it was one out of about 30 coworking spaces throughout the world. 

2007 – The first time the word “coworking” is seen on Google’s database and was adopted into the English version of Wikipedia. 

2008 – There were approximately 160 coworking spaces worldwide.

2009 – Germany opens Betahaus, the first official coworking space, and was noted in the largest new magazine, the Spiegel. 

2010 – The first #CoworkingDay was celebrated by the movement. The first European coworking conference took place in Brussels. There were at least 600 coworking spaces worldwide, with more than half located in North America. 

2011 – The first “Coworking Unconference” was located in Austin, Texas. Angel funding started for a network of spaces. Large companies began to explore the coworking idea and opened their own chain of coworking spaces specializing in corporate coworking. 

2012 –  Coworking spaces worldwide add up to more than 2,000 established.  Media outlets such as Twitter have a huge increase of tweets (over 50%) with hashtag “coworking” – more than the prior year. 

2013 – As many as 100,000 people worked in coworking spaces at the beginning of the year. Mid-year, the 3,000th coworking space was founded. An Ontario coworking space offered the first health insurance plan for coworkers. 

2015 – The New York Times writes about a new idea that sees coworking mixing with the home office at a resort or hotel. The story is, “Co-Working on Vacation: A Desk in Paradise.” The main idea of the story is combining coworking and coliving on Gran Canaria in the Canary Islands – a surfing destination. The Surf Office was born, originally opened two years earlier as an experiment, making it a place attractive to freelancers, surfers, and travelers. 

2016 – The coworking and coliving idea broadened. WeWork offered residential coliving in New York City, named WeLive. 

2017 – WeWork raises funding and becomes the most highly valued US private tech company. At this point, 1.2 million people worldwide are working at a coworking space. 

2018– Coworking franchises such as Impact Hub, Venture X, and Serendipity were coming into play. 

2019 – NuvoDesk joins the thousands of coworking spaces across the world.

2021 – With the need for new ways to work, coworking will be ever-expanding.

 

Coworking Timeline

boring office cubicle

How Environment Can Affect Your Workflow

The dreary setting of a cold grey cubicle isn’t anyone’s idea of the perfect workplace. It’s depressing, it’s noisy, it’s sterile, and it’s uncomfortable, and definitely not the ideal situation for productivity. It’s a place that makes you want to call in to work sick. There’s no comfy furniture, no socializing, just you, a phone, a computer, and a desk. The employees’ lounge and workrooms are just as drab.

Coworking_lounge_area

Day after day you resent the fact that you ever started working in such a lifeless office, and there’s a reason why: Our environment affects our mood, therefore, affecting how we work.

Office furniture, noise levels, distractions, lighting, air quality, and temperature are among the top factors influencing employee productivity. And studies show a parallel to office design and employee efficiency. In fact, a study by the American Society of Interior Designers states that office design is one of the top three factors that influence job performance and satisfaction. Research by the National Institute of Health has found that the colors that surround us have a profound effect on how well we are able to complete tasks – they can be mood enhancers or downers.

Did you know that having a comfortable ergonomic chair helps workers stay focused on tasks, instead of getting distracted by the feeling of discomfort? Studies have found that employees’ productivity can be increased by 17.5 percent. Other studies show that well-ventilated workplaces increase productivity by 61 percent and natural light boosts concentration skills by 15 percent. 

Now imagine going to work in an office with a cheerful color scheme, cushy chairs, and windows galore. The clean lines and sleek spaces are inviting. People are socializing in the lounge, the noise level is minimal, and the natural light coming from the windows just oozes a sunny disposition of creativity and success. All of these things change your mindset quite a bit, doesn’t it? This is the place you’ve always wanted to work in. 

It’s amazing how the right design affects how you work.

coworkers

Five Reasons to Join a Co-working Space

Five Reasons to Join a Co-working Space

By Leslie Radford

Key Takeaways

Perks

Price

Synergy

Creativity

Minimal Disruptions

Co-working is a new exciting trend that seems to be taking over the business arena. With so many new startups, co-working spaces have offered an affordable solution for freelancers, work-at-home moms, and more. These are the top five reasons you should consider a co-working space.

  1. Perks: Many co-working spaces have perks that are included like fast Wi-Fi, in-house cafes, reception services, printing and copying services, just to name a few. Check out the website or take a tour of the space you are considering to learn more of what’s available to you.
  2. The Price is Right: Whether you’re on a tight budget or have a little change in your pocket, co-working spaces have memberships that will fit any budget. This could include day passes, shared desks, or your own private space. 
  3. Feel the Synergy: You will meet new people with big visions just like you. Network with people from all walks of life and from various industries. Make new friends and grow your business with a tight community that wants you to succeed. This is a great opportunity to collaborate and be more productive. Home offices are great when you’re starting out, but a co-working space allows you to meet collaborators, have a professional place to meet clients, and network.
  4. Improve Your Creativity: With all the different energies flowing around you, you’re bound to be a little more creative. Most co-working spaces are of modern nature with brightly lit rooms and attractive color schemes that will refresh your sense to create.
  5. Distractions are Limited: Anyone who has worked from home knows there are limitless distractions that can interrupt your workflow. Watching TV, napping, doing the dishes or laundry all can take time away from your project. With a co-working space, you won’t have those disruptions and you’ll be able to get more accomplished.

With self-employment on the rise, take advantage of working in a non-traditional office space. The amenities and creative energy will blow you away.

office

How to Successfully Transition to a Coworking Space from a Home Office

How to Successfully Transition to a Coworking Space from a Home Office

By Leslie Radford

Key Takeaways

Get to Know Co-Workers

Set a Routine

Set Up Your Desk

Take Time for Yourself

Transitions can be awkward – new places, new faces, and new ways of doing things. These tips will help you make the transition from a former work environment effortlessly:

  • Make the effort to introduce yourself to your fellow co-workers. Get to know who you are working with. They can offer support during your change.
  • Set a routine as soon as possible. You’ll have more flexibility in a co-working space, so it’s important that you are conscientious of your time. Learn how the office ticks and you’ll be able to set your routine more easily. 
  • Make your desk feel like home. Experiment with different areas of the shared working space and see what works best for you. Organize your workspace in a way that makes you comfortable and able to work efficiently. If you have a private office, decorate it with things you love.
  • Get to know the office manager. Having a good relationship with them will make it easier to get help from them if something goes awry around the office or if you need to borrow things you may have  forgotten at home.
  • Learn how to deal with distractions. There’s a lot going on in a coworking space. Headphones or ear plugs may help. Also be aware of the amount of noise you are making as to not distract others.
  • Eat away from your desk and take breaks out of the office. In many co-working spaces, everything is under one roof, so it can feel like there’s no need to get out. It’ll do you good to occasionally step out, get some fresh air, or try that restaurant around the corner.

NuvoDesk provides a great shared office and coworking environment for people ready to move out of their home offices. We are here to help you transition into your new space.

nuvodesk blog

Four Signs Your Company Belongs in a Shared Workplace

Four Signs Your Company Belongs in a Shared Workplace

By Leslie Radford

Key Takeaways

You’re Missing Business Amenities

You Need Meeting Rooms

You have Difficulty Getting Started Each Day

Operational Costs

If you started your business in a garage like Google or Amazon or maybe most of your employees are working from home these days and you need to downsize your headquarters from a downtown corporate building. Whatever  phase your business is in, Nuvodesk is here for you.

Here are some signs that it’s time to move to a co-working space:

You’re Missing Business Amenities

Shared workspaces come with business amenities that most solopreneurs cannot afford for their home offices, like curated beverages and snacks, receptionist services, conference rooms, access to media technology, or even high-speed internet. Nuvodesk provides these things and so much more to make sure you get to work your business how you want to.

You’re Missing Business Amenities

You Need Meeting Rooms

Solopreneurs need to meet with customers, prospects, and partners. Hotel rooms are expensive, coffee shops are noisy and lack privacy, and meeting in your home is just not appropriate. Rented conference rooms in shared workspace are a great alternative with cost-effective options that convey the professionalism you need.

You have Difficulty Getting Started Each Day

Working from a home office poses more distractions. It can make it difficult for solopreneurs to get started each day. Those distractions can also inhibit your ability to keep going through the day. Working in your PJs or hitting the snooze 20 times (because you can) isn’t productive. Laundry, dirty dishes, gardening, kids, spouses, neighbors—these things do not exist in a shared workspace. By having a place to go to each day, you will hold yourself more accountable and be more productive.

You have Difficulty Getting Started Each Day

Operational Costs

It’s possible that your current office has huge maintenance and operational costs. With a co-working space, you could save money. There are no extra bills tagged on to your monthly rent, so you also have less to worry about. If you’re at a stage where relocating isn’t financially suitable, it may be more economical to have some of your employees working from a shared working space rather than expanding your current office.

Make the Move

There can be several reasons why you may need to relocate your business. Nuvodesk would be happy to give you a tour of our facility to see if it’s the right fit for you.

How Freelancer Leverage Virtual Offices

How Freelancers Leverage Virtual Offices

How Freelancers Leverage Virtual Offices

By Leslie Radford

 

There is a rapid growth for freelancers in today’s gig-driven economy. Reports have predicted freelancers will comprise half of the U.S. workforce by 2030. Due to the high demand and level of professionalism expected from current freelance work, these self-employed are leaving their 9-5 jobs and looking for a way to work out-of-the-box.

freelancer

The Competition

It’s not enough to just work from home anymore. Skilled freelancers need to step up in order to stand out from the millions around the world that are competing for work that is being outsourced from small to large organizations. How do they do this?

Freelancers can maximize their potential and their profit with co-working spaces that allow them access to things like virtual addresses, high-speed internet, networking, presentation tools, meeting rooms, and administrative services – things they wouldn’t have access to working from home.

Administrative Services

Administrative work can create distractions and consumes valuable time and energy. Administrative services help seal these gaps, facilitating entrepreneurs and small businesses to focus on their businesses and clients. Faxing, confirming meetings, arranging catering services for meetings, ensuring logistical support for clients arriving on-site, finding someone to notarize documents, can be handled through virtual office services staff.

Virtual Addresses

There are numerous reasons why freelancers should not use their home addresses, like privacy issues or there’s some regulation preventing you from using a home address. Virtual office services give freelancers the ability to secure professional addresses in highly sought-after locations.

Professional Networking

Virtual offices offer freelancers an opportunity to network with other professionals that may provide them with support and ideas or even new business opportunities.

Meeting Rooms

To have your own space with a staff that can greet a prospective client adds huge value to your proposition. Meeting rooms in virtual offices can also provide presentation tools such as whiteboards, flipcharts, overheads, and audio and video conferencing capabilities.

 

The Virtual Office

A virtual office is a cost-effective business solution with a great return on investment. Memberships are customizable based on what you need.

Café

Get a healthy meal and take care of last-minute needs at NuvoDesk Café!

How would you like to take a break at our in-house café?

Food options include sushi, sandwiches, salads, and more with our intention to offer healthy food to help fuel your creativity.

All food items will be stocked daily and will be monitored in real-time through a POS system called YOKE.

You can order your food quickly through either using our app or with the tablet in the café.

NuvoDesk members will be given the option to create an account to earn loyalty points to earn credits to use for items in the café.

Our goal is to create a one-stop culture with a work environment that enables you to maximize your productivity and minimize time needed to get a drink, snack, or a meal through the NuvoDesk Café.

At NuvoDesk, our goal is for you to maximize your productivity.

Our café is convenient with healthy drink and food choices and allows you the time to focus on your work and grow your business while at NuvoDesk.

It will save you on time away from your office at our location and utilize your time in our collaborative office environment.

We are also planning on stocking necessity items in the café including charging ports and cables for most smart phones, tablets, and other devises, surge protectors to ensure your electronics stay safe, basic over-the-counter medications, and last-minute gift items in case you have a special event coming up and need to buy something quickly without leaving the office.

NuvoDesk Café will help you order healthy and fresh food quickly and easily, save the wear and tear on your car with not having to travel for food or last-minute items, and help maximize your productivity while working at your office at NuvoDesk.

Join us at NuvoDesk and check out our café.

Cafe

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