Professional Development - NuvoDesk Coworking
lady organizing her office

How to Improve Your Organizational Skills at Work

Key Points

Learn how to get and stay organized along with the tools that can help you do so

Having organizational skills means that you can meet deadlines and be efficient in your workflow management. In fact, organizational skills can be synonymous with energy and time management. When you’re organized, you can get things done faster and more efficiently.

Organizational skills are very important in the workplace, especially if you are a solopreneur.

Let’s discuss what organizational skills are, specific examples of what they look like in action, and how to develop organizational skills in the workplace.

lady organizing her office

What are Organizational Skills?

Organizational skills mean you have the ability to use your time and resources efficiently and effectively. You’re able to manage your time, energy, and physical workspace so you can successfully accomplish tasks.

Organizational skills are about building structure, boosting productivity, and prioritizing the right tasks at the right time.

In contrast, procrastination leads to clutter, inefficiency, and miscommunication.

Having organizational skills means you’re able to come up with an effective plan for your work schedule. Many people with good organizational skills break up projects into smaller goals so they are easier to accomplish.

Importance of Organizational Skills

Organizational skills are important because they’ll help you get tasks done on time. These types of skills are important in the workplace because managers will see that you can handle your tasks, and have autonomy over your own projects. This will help you get promotions and references if you apply to new jobs in the future. As a sole proprietor, these skills will reflect how your customers and clients perceive your ability to run your business. Being constantly unorganized can turn off customers.

If you don’t have a plan in place for how you’re going to accomplish something, it will be much harder for you to achieve. You’ll need to be able to anticipate how long a task will take, what resources you’ll need to complete that task, and have the discipline to block out the necessary time to finish it.

Types of Organizational Skills

If you break down organizational skills into specific skills, here’s what they would look like:

  • Communication
  • Time management
  • Delegation
  • Attention to detail
  • Decision making
  • Strategic planning
  • Goal setting
  • Creative thinking
  • Problem-solving
  • Productivity
  • Managing priorities
  • Teamwork/collaboration
  • Deadlines
  • Scheduling
  • Conflict management
  • Office management

How to Develop Organizational Skills

Enhance your organizational skills with these tips:

  • Own your calendar.
  • Make lists.
  • Figure out what tools will help you.
  • Communicate with your team.
  • Declutter your workspace.

Own your calendar

Man Using Calendar App on Tablet at Work

The best way to develop organizational skills is to truly own your calendar. Block off time where you need to get work done. Then, create a schedule for yourself that is realistic to stick to. Know yourself and when the best time is for you to get certain tasks done. For example, are meetings better for you in the afternoon or in the morning? If you can run a more effective meeting in the morning, try to avoid them in the afternoon.  It’s hard to stay organized when you have random meetings popping up on your calendar.

Work in 30-minute increments. By keeping a smaller block of time, you know you’ll need to complete a task accordingly and can get more done in the day.

Make lists and prioritize items

When you have a lot on your to-do list, you can make separate lists for what needs to get done and when. Have a running to-do list where you add everything you need to do for the week. Then, break that down into daily to-do lists. You can organize your lists by tasks, meetings, reminders, etc. It also helps to put the top 3 things you need to do for the day at the top. Having smaller lists will prevent overwhelm.

Figure out what tools will help you

Obviously, everyone works differently. Some people like to have a physical calendar and some like a digital calendar. Find out which works best for you. These days, there’s an app for everything from to-do lists to specialized calendars and project managers. Below is a quick list of physical and digital tools to help you stay organized.

Physical Tools

  • Planner
  • Calendar
  • Notepad
  • Folders
  • Journals

Digital Tools

  • Google Calendar
  • Trello
  • Asana
  • Evernote
  • Teuxdeux

Communicate with your team

Another way to develop organizational skills is to communicate with your team. It’s important to communicate your plan of action to any necessary stakeholders. Additionally, communication will help keep you accountable.

If you’re working on a project with several people, you can communicate updates on your part of the project as they occur or at the end of the day. This is a great way to keep the team organized and on task.

Declutter your workspace

Lastly, to truly be organized, your workspace should be free from clutter. While not everyone likes to keep everything neat and tidy all the time, you should still only have necessary items on your desk so you don’t get distracted. Piles of paperwork and unnecessary items will only overwhelm you. When you need to find an item, it’s important that you know exactly where it is and it doesn’t get lost.

Organizational Skills in the Workplace

Organizational skills don’t just mean that you keep to-do lists. It means you manage your time efficiently, you’re productive, can solve problems, and think critically. That’s why it’s important to develop your organizational skills whenever you can. Find blogs and podcasts that can keep you motivated to stay organized and you’ll be successful.

By Leslie Radford
podcast on cell phone

The Top Business Podcasts You Need to Be Listening To

Key Points

Check out some of our favorite business podcasts 

Everywhere you look, there’s a new podcast. There’s a podcast for everything, from being a new mom to murder mysteries to educational content and entertainment, you can find a podcast that will spark your interest.

At NuvoDesk, we are all about your small business, so we compiled a list of business podcasts you should take a listen to! Whether you’re a seasoned executive looking for something to listen to during your commute or just someone who’s always itching to learn something new, grab your smartphone and earbuds and learn with us!

Best Business Podcasts

Radical Candor

Radical Candor is all about how to succeed at work without sacrificing your humanity and happiness. Amy Sandler hosts discussions about why it’s important to have honest communication when working (with yourself, management, and coworkers), and how honesty will help you build relationships that will lift you up and help you succeed. 

Topics discussed on the podcast include how to have candid conversations at work, how managers and business leaders can create a culture of guidance and feedback, and how to stand up for yourself in the workplace.  

The Goal Digger Podcast

Jenna Kutcher, the host of The Goal Digger Podcast, is an experienced educator and digital marketer. Described as a live workshop, the show helps businesspeople learn first-hand about how to define their own personal success and chase after their dreams and she does it in a fun, upbeat kind of way.

Topics covered include productivity hacks, creating business pitches, improving your website’s SEO, social media tips, and how to build the job of your dreams. Kutcher is often joined by notable guests and industry experts, like entrepreneur Lori Harder.

Happiness At Work

Happiness At Work is an interview-based podcast featuring authors, entrepreneurs, coaches, and leading industry experts that discuss, well, happiness at work. 

It is great for business professionals looking to create a better work-life balance or those simply looking to maintain their happiness levels on the job. As a listener, you’ll learn actionable tips for creating a positive and uplifting workplace culture and the benefits it brings to the workplace. The best summary of the show comes from the creators themselves — “We believe that happiness at work should be the ‘norm’ and not the exception.”  

TED Business

You’ve heard of TED Talks, but have you heard of TED Business? This is a great podcast for high-quality snackable business content. Host Modupe Akinola talks listeners through getting a promotion, setting realistic goals, and forming positive workplace relationships. You’ll leave with actionable tips for forging your path, as, at the end of every show, Akinola gives a mini-lesson on how to apply the tips discussed within the episode. 

Market It with ATMA 

This podcast is from one of our very own. Advent Trinity Marketing Agency is located right here in NuvoDesk. In fact, they do our marketing! You’ll learn in-depth marketing techniques that include using social media, website design, and SEO practices, the value of customer service and so much more. 

Professional Development

These are just a few of the top business podcasts out there. Professional development is so important to your business and consuming content by listening on the go is super easy to do. If you have a favorite, we would love to hear from you! Post a link in the comments!

By Leslie Radford
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