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Technology That Will Keep Your Business Organized

You got your physical space organized in January, here’s how to use technology to help keep your business organized further:


Get the Right Note-Taking Tool

Get rid of paper clutter by taking digital notes. Download a note-taking tool like Evernote or Google Keep. You can organize notes and ideas to access for reference with ease. Make sure it’s something you will use consistently and can possibly be used across several devices so you don’t go back to paper clutter.

There are also programs like Google Tasks and Todoist that will help you keep your to-do list handy. To-do lists will keep you undoubtedly organized.


Get a Digital Calendar

Digital calendars are great because many can be used across devices, like Google Calendar. They can be color coded so you can find particular activities quickly and many easily integrate with other software to make scheduling a breeze. This will help keep you organized by knowing exactly what you are doing when so you don’t miss important dates revolving around your business.


Programs that Keep You in Touch with Clients

Staying in touch with clients and customers can be overwhelming and can get disorganized fast. However, keeping in touch with your customers indicates that you care about them and value their business. A CRM (customer relations management) program, like Hubspot, will keep all their contact information in one spot. You can find their information quickly to send regular notes or emails about new products and services that you offer or just to check in with them.

Several email marketing tools like MailChimp allow you to store a customer’s birthday and send an e-card or other email campaigns automatically.


Go Paperless

These days, with newer and faster applications, it’s now possible to have a paperless, uncluttered office. Having access to data at your fingertips indicates good business organization.

Tips for Motivating Your Remote Team

Tips for Motivating Your Remote Team

With many teams working remotely due to the pandemic, it can be hard to keep them motivated. Here are a few tips to implement to make sure your team happily does their best work.


Create a Remote Company Culture

You can’t replace water cooler talk or hang out with your colleagues at lunch, but you can reward their success through incentives.  This in turn helps you retain top talent, boost engagement, and encourage high performance.

You can do this by:

Send them a handwritten thank you note or gift

Extending your company’s culture remotely with team-wide recognition  

Have positively-reinforced contests amongst teammates


Help Them Solve Time Management Problems

Not everyone is cut out for remote work. It may have been forced upon them during the pandemic. When you struggle in this area, you aren’t producing your best work, are more likely to miss deadlines, and you’re unable to maintain a healthy work-life balance. Try using these techniques:

Stress the importance and benefits of time management to them

Set goals together

Focus on quality, not quantity

Help them identify what’s causing their time management problems so that you can come up with solutions

Offer training on programs being used by the company 

Provide resources for time management tools (Focus Keeper, MyOrganizedLife, Trello, etc.)


Trust Them

Allow them the flexibility they need to work at home. Many are juggling their children who are learning from home and they’re trying their best to get it all done.

That doesn’t mean that you don’t need to clearly define responsibilities, expectations, and deadlines, as well as checking in on them, but there’s no need to micromanage them. 

Emphasize what is produced instead of focusing on when and how much.


Collaborate with them frequently

Working remotely can take a social and psychological toll on some. Not having that human connection can affect their work. Use technology (Like Zoom and Slack) to touch base with them often. This will allow for team interaction and make them not feel isolated and alone.

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Digital Nomad vs. Remote Worker

The year 2020 has brought on some untraditional work practices. Many people have become remote workers. Some are exploring being a digital nomad. But what’s the difference and which is right for you?

To start, a digital nomad is a remote worker, but a remote worker is not necessarily a digital nomad. However, both are digital – working through the internet – from a remote location.


Remote Worker

According to Global Workplace Analytics telecommuting statistics 2018, there were 4.3 million remote workers in the USA, which makes up 3.2% of the entire workforce.

The typical remote worker may be a freelancer, independent business owner, or work on a virtual distributed team. Remote workers tend to be stationary and mostly work from their home offices, co-working spaces, or coffee shops in the locale of their company.

Things people love about the remote working lifestyle:

  • More family time
  • Productivity increases due to less office-related distractions
  • Reduced transportation costs, vehicle depreciation, maintenance, and wear and tear on vehicle
  • Career opportunities open up to other areas of the world

Drawbacks of the remote working lifestyle:

  • Loneliness can be an issue for those used to having co-workers around
  • Communicating with virtual teams can be difficult to manage for some
  • Non-work distractions (cleaning house, watching TV, etc.)


Digital Nomad

A digital nomad is a type of remote worker who travels while doing their jobs remotely. They are not bound to a specific time or location to work. Think of the as a modern-day gypsy.

Things people love about being a Digital Nomad

  • Enjoy flexibility to work wherever they want in the world
  • Work when you want
  • Travel freely
  • No daily commutes or schedules

Drawbacks of the Digital Nomad Lifestyle

  • May miss the comforts of home that remote workers enjoy
  • At times, Wi-Fi can be difficult to obtain in some locations
  • Traveling to different time zones can present challenges for some clients
  • Acquiring new business and networking can also be challenging

Both workstyles have benefits and drawbacks. It really depends on what’s more important to the individual.

How Freelancer Leverage Virtual Offices

How Freelancers Leverage Virtual Offices

There is a rapid growth for freelancers in today’s gig-driven economy. Reports have predicted freelancers will comprise half of the U.S. workforce by 2030. Due to the high demand and level of professionalism expected from current freelance work, these self-employed are leaving their 9-5 jobs and looking for a way to work out-of-the-box.

It’s not enough to just work from home anymore. Skilled freelancers need to step up in order to stand out from the millions around the world that are competing for work that is being outsourced from small to large organizations. How do they do this?

Freelancers can maximize their potential and their profit with co-working spaces that allow them access to things like virtual addresses, high-speed internet, networking, presentation tools, meeting rooms, and administrative services – things they wouldn’t have access to working from home.

Administrative Services- Administrative work can create distractions and consumes valuable time and energy. Administrative services help seal these gaps, facilitating entrepreneurs and small businesses to focus on their businesses and clients. Faxing, confirming meetings, arranging catering services for meetings, ensuring logistical support for clients arriving on site, finding someone to notarize documents, can be handled through virtual office services staff.

Virtual Addresses- There are numerous reasons why freelancers should not use their home addresses, like privacy issues or there’s some regulation preventing you from using a home address. Virtual office services give freelancers the ability to secure professional addresses in highly sought-after locations.

Professional Networking – Virtual offices offer freelancers an opportunity to network with other professionals that may provide them with support and ideas or even new business opportunities.

Meeting Rooms- To have your own space with a staff that can greet a prospective client adds huge value to your proposition. Meeting rooms in virtual offices can also provide presentation tools such as whiteboards, flipcharts, overheads, and audio and video conferencing capabilities.

A virtual office is a cost effective business solution with a great return on investment. Memberships are customizable based on what you need.

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4 Tips for Developing an Office Space that Inspires

Offices can be pretty boring – a chair, a desk, a filing cabinet – not very inspirational. But we can bring in a few things that will make our workspace feel more like a work haven.

Add color: You may not be able to paint the walls, but you can bring in furniture and knick-knacks to make your office more cheerful or relaxing. The psychology of color says red can get you excited for your job and produce quick work. Blue, green, or purple may add a calming effect if your work tends to be stressful. Add yellow to bring in a happy element and energize people. Orange is considered the color of focus, productivity, and organization, according to the principles of Feng Shui.

Add natural elements: Studies show workers experienced a higher quality of life when offices were enriched by plants. Plants improve workspace aesthetics and air quality. A Norwegian study found that desk plants and flowers improve attention rates and help keep people focused on their work. Add wood and stone elements to bring in the outdoors and you won’t feel like you’re stuck in an office all day.

Add scents: Running diffusers with essential oils can provide relaxation, motivation, or any other emotion you’d like to incorporate into your work space. Candles or flowers can also effectively add invigorating vibes and warming aesthetic qualities. Be careful not to use overwhelming aromas, they may disturb coworkers or displease clients.

Details: Artwork can provide visual cues for you to stay on track or motivate you. A fun wall clock or a few cool desk items can bring you joy throughout the day. Lamps and vases are a great way to add color and decorate your office to give a more comfortable feel. Having unique office furniture can also bring in an element that may help you express your work in a whole new way.

Integrating some of these tips will help you find motivation to get your work done and inspire you to work at your fullest potential.

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