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Virtual Assistant

What is a Virtual Assistant and What They Can Do for Your Business?

What is a Virtual Assistant and What They Can Do for Your Business?

By Leslie Radford

Key Takeaways

What is a Virtual Assistant?

What Does a Virtual Assistant Do?

More on Virtual Assistants

Virtual assistants are a cost-effective staffing solution for companies of all sizes and are becoming very popular. Let’s explore what they are and how they can help your business.

What is a Virtual Assistant?

A virtual assistant is basically like having an executive assistant who provides administrative work and office support on a remote basis. They usually work as an independent contractor, although some are hired as full-time remote workers and are employed by companies of all sizes and across many industries.

What is a Virtual Assistant?

What Does a Virtual Assistant Do?

Just about anything! Here are some of the most common jobs given to virtual assistants:

 

Administrative Work

Virtual assistants are most commonly hired for admin work like scheduling meetings, booking travel, organizing calendars, and even answering phones.

 

Bookkeeping

Keeping track of finances is an essential part of running a profitable business, and virtual assistants can help manage a budget, make purchases, and track expenses.

 

Personal Assistant

Virtual assistants can help organize tasks outside of work, in addition to their standard duties. Booking vacations, organizing a calendar, and purchasing gifts for friends and family are some of the more common personal duties.

 

Data Entry

In this role, a virtual assistant can easily compile data, check for accuracy, and delete unnecessary records. This is especially beneficial for patient recording, billing, postal work, and school administration.

 

Research

Research can be a time-consuming endeavor, even with dedicated resources, so some companies use virtual assistants to assist with compiling this information. Because these tasks are typically more manual, they’re best suited to virtual assistants specialized in data analysis.

More on Virtual Assistants

From digital marketing tasks, scheduling appointments, and managing events to personal errands, a virtual assistant can help you with every aspect of your business.

Business Wire estimates that virtual assistants’ market size will reach $25.6 billion by 2025. With low overhead and limited commitment, virtual assistants are a cost-effective staffing solution for companies of all sizes.

nuvodesk blog

Four Signs Your Company Belongs in a Shared Workplace

Four Signs Your Company Belongs in a Shared Workplace

By Leslie Radford

Key Takeaways

You’re Missing Business Amenities

You Need Meeting Rooms

You have Difficulty Getting Started Each Day

Operational Costs

If you started your business in a garage like Google or Amazon or maybe most of your employees are working from home these days and you need to downsize your headquarters from a downtown corporate building. Whatever  phase your business is in, Nuvodesk is here for you.

Here are some signs that it’s time to move to a co-working space:

You’re Missing Business Amenities

Shared workspaces come with business amenities that most solopreneurs cannot afford for their home offices, like curated beverages and snacks, receptionist services, conference rooms, access to media technology, or even high-speed internet. Nuvodesk provides these things and so much more to make sure you get to work your business how you want to.

You’re Missing Business Amenities

You Need Meeting Rooms

Solopreneurs need to meet with customers, prospects, and partners. Hotel rooms are expensive, coffee shops are noisy and lack privacy, and meeting in your home is just not appropriate. Rented conference rooms in shared workspace are a great alternative with cost-effective options that convey the professionalism you need.

You have Difficulty Getting Started Each Day

Working from a home office poses more distractions. It can make it difficult for solopreneurs to get started each day. Those distractions can also inhibit your ability to keep going through the day. Working in your PJs or hitting the snooze 20 times (because you can) isn’t productive. Laundry, dirty dishes, gardening, kids, spouses, neighbors—these things do not exist in a shared workspace. By having a place to go to each day, you will hold yourself more accountable and be more productive.

You have Difficulty Getting Started Each Day

Operational Costs

It’s possible that your current office has huge maintenance and operational costs. With a co-working space, you could save money. There are no extra bills tagged on to your monthly rent, so you also have less to worry about. If you’re at a stage where relocating isn’t financially suitable, it may be more economical to have some of your employees working from a shared working space rather than expanding your current office.

Make the Move

There can be several reasons why you may need to relocate your business. Nuvodesk would be happy to give you a tour of our facility to see if it’s the right fit for you.

technology

Technology That Will Keep Your Business Organized

Technology That Will Keep Your Business Organized

By Leslie Radford​

You got your physical space organized in January, here’s how to use technology to help keep your business organized further:

 

Get the Right Note-Taking Tool

Get rid of paper clutter by taking digital notes. Download a note-taking tool like Evernote or Google Keep. You can organize notes and ideas to access for reference with ease. Make sure it’s something you will use consistently and can possibly be used across several devices so you don’t go back to paper clutter.

There are also programs like Google Tasks and Todoist that will help you keep your to-do list handy. To-do lists will keep you undoubtedly organized.

 

Get a Digital Calendar

Digital calendars are great because many can be used across devices, like Google Calendar. They can be color-coded so you can find particular activities quickly and many easily integrate with other software to make scheduling a breeze. This will help keep you organized by knowing exactly what you are doing when so you don’t miss important dates revolving around your business.

 

Programs that Keep You in Touch with Clients

Staying in touch with clients and customers can be overwhelming and can get disorganized fast. However, keeping in touch with your customers indicates that you care about them and value their business. A CRM (customer relations management) program, like Hubspot, will keep all their contact information in one spot. You can find their information quickly to send regular notes or emails about new products and services that you offer or just to check in with them.

Several email marketing tools like MailChimp allow you to store a customer’s birthday and send an e-card or other email campaigns automatically.

 

Go Paperless

These days, with newer and faster applications, it’s now possible to have a paperless, uncluttered office. Having access to data at your fingertips indicates a good business organization.

instagram marketing

How to Attract Customers on Instagram

How to Attract Customers on Instagram

By Leslie Radford

Twitter, LinkedIn, and Pinterest – none of these channels have beaten Facebook in terms of engagement. Facebook’s Instagram is increasingly becoming one of the most important social media outlets for marketing your business.

 

Facts About Instagram

Instagram has more than 800 million monthly active users.

Many different niches enjoy the potential engagement Instagram has to offer.

In a recent survey of 2500+ micro-influencers, 60% believed that Instagram is the best platform for engagement.

 

Instagram users have a buying mindset.

People share more on Instagram about the latest trends than any other platform – that’s why it is the best avenue to promote your brand and attract more ideal customers.

 

Tips to Attract Ideal Customers

Here are some tips to attract your ideal customers from Instagram:

 

Post Eye-Catching Images

A picture is worth a thousand words so it’s important to create attention-grabbing and high-quality photos to promote your business. The best way to sell something via pictures is to show its uses to potential consumers. If done right, fans will be so enticed by the imagery that they need to purchase it for themselves.

 

Improve your Instagram reach

Hashtags get your product or service noticed organically. Consider using three to five hashtags in your post to avoid being too spammy.

 

Balance Work with Play

You’ll quickly lose traction if all you do is try to sell. Mix in some fun photos related to your industry so that you don’t come across as an emotionless marketing machine.

 

Present Various Aspects of Your Business

Show your customers what goes on behind the scenes. Demonstrate all aspects of your business, from manufacturing to sales to delivery. Typical day-to-day stuff can be pretty boring for your customers, but you can shine a light on the more interesting things that may happen that week or month. Also, highlighting the people who are you biggest fans (customers or employees) can be a fun way to promote your business.

 

Hire an Expert

Of course, there are people, like the staff at Advent Trinity, who can tell you when filters or particular hashtags make sense and which photo would be most attractive to your target audience.

 

branding your business

What Does It Mean to Brand Your Business?

What Does It Mean to Brand Your Business?

By Leslie Radford

Key Takeaways

What is Branding?

Forming the Impression People Get

Areas of Your Business that You Can Implement Branding

Get Help with Branding Your Business

What is Branding?

If you have a business, you need a brand. People often mistake branding for just having a logo that identifies your business. While a logo is PART of your brand, it isn’t your brand itself. Your brand is actually all-encompassing: How it makes someone feel, the cohesiveness of your look, and how you constantly communicate to your customers through a series of visual and verbal cues. Your brand sets you apart from your competitors.

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Forming the Impression People Get

You have the ability to form what people say, think, and feel about your business— that is your brand. You build your brand to be a representation of who you are as a business and how you wish to be perceived.

Branding helps you create brand recognition, awareness, and loyalty.  Consistently using visual cues like your logo and brand imagery, your audience will come to associate these signals with your brand. By consistently implementing your brand strategy, the more your audience will connect with your brand, thus becoming repeat customers.

Areas of Your Business that You Can Implement Branding

There are many areas that are used to develop a brand including advertising, customer service, promotional merchandise, reputation, and logo. All of these elements work together to create one distinct and eye-catching brand.

By advertising a cohesive campaign and providing promotional merchandise, customers will begin to recognize your business and what it stands for. By providing customer service that goes above and beyond while reflecting your company’s values, customers will begin to sing your praises, refer their friends, and keep coming back to you because you have a reputation for taking care of them. Your logo will begin to be associated with your company and recognized by others.

untitled design (3)

Get Help with Branding Your Business

To discuss components of your company’s brand, Advent Trinity is there to help guide you in the process. Click here to schedule a consultation.

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