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NuvoDesk is seeking a full time Receptionist to be an integral part of NuvoDesk Team!

We are looking for a Receptionist to manage our front desk on a daily basis and to perform a variety of administrative and clerical tasks. As a Receptionist, you will be the first point of contact for our company. Our Receptionist’s duties include offering administrative support across the organization. You will welcome guests and greet people who visit the business. You will also coordinate front-desk activities, including distributing correspondence, redirecting phone calls, upkeep of café and light cleaning duties.

Position: Receptionist

Reports to: Vice President & Community Manager

Hours: Full Time, Monday – Friday

Responsibilities include:

  • Receiving visitors at the front desk by greeting, welcoming, directing and announcing them appropriately
  • Answering screening and forwarding incoming phone calls
  • Receiving and sorting daily mail/deliveries
  • Greet and welcome guests as soon as they arrive at the office
  • Direct visitors to the appropriate person and office
  • Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
  • Provide basic and accurate information in-person and via phone/email
  • Maintain office security by following safety procedures and controlling access via the reception desk Update calendars and schedule meetings
  • Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing

Requirements:

  • High school degree; additional certification in Office Management is a plus
  • Proven work experience as a Receptionist, Front Office Representative or similar role
  • Proficiency in Microsoft Office Suite Accountable, adaptable, and ambitious
  • Strong verbal and communication skills
  • Self-starter who has the ability to work independently
  • Exceptional organizational and multitasking skills
  • Ability to connect well with people; warm and approachable
  • Team player, reliable, inquisitive, patient
  • Passion for delighting customers
  • Professional demeanor
  • Enjoys continuous change and improvement
  • Excellent mentoring, coaching, and people management skills
  • Hands-on experience with office equipment (e.g. fax machines and printers)
  • Ability to be resourceful and proactive when issues arise
  • High hustle quotient: willing to get your hands dirty as necessary to move fast and get things done

Submit a cover letter and resume to: Nicole Wegienka Vice President & Community Manager nicole@nuvodesk.com

Put “YOUR NAME, Applicant for Receptionist” in the subject line.

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