6 - 2021 - NuvoDesk Coworking
video conference

Tips for Professional and Productive Video Conferencing

Tips for Professional and Productive Video Conferencing

By Leslie Radford

Key Takeaways

Productive Video Meetings Tips
Video Conferencing Etiquette
Using Video Calls for Sales Meetings

Video conferencing seems to be the new norm. The global remote workforce increased by 140% between 2005 and 2019, and that number accelerated even further in 2020 when COVID-19 hit.

It’s a useful tool for communicating with remote work teams. But, between poor internet connections, annoying background noise, participants not knowing what is being discussed, and off-topic conversations, a video conference call can quickly become a frustrating mess.

Here are a few tips to help you host productive video meetings:

Set an agenda

Provide a plan before the video conference. Video meetings can be most productive when everyone knows the purpose of the session and better able to keep focused on the outcome. This will also assure the meeting doesn’t run too long and everything gets addressed.

Be engaging

Use shared visuals to accompany your agenda, like online whiteboards, shared screens, slide shows, and spreadsheets to keep participants engaged. While it’s nice to see everyone’s faces during a meeting, you need to switch it up to keep everyone’s focus. Use a conferencing tool with a chat function or poll to keep participants engaged with the material being covered.

video conference

Use the right tools to make video calls

There are many different tools available that can make your conference call a lot easier. The quality of call you offer participants is essential for a professional image and an effective meeting. A number of professional tools with which we have had good experiences are:

  • Microsoft Teams
  • Zoom
  • Google Hangouts
  • Skype
  • GoToMeeting
  • Cisco WebEx
  • Join.me

Video Conferencing Etiquette

Just like there are rules at the dinner table, there are etiquette rules for video conferencing as well. To respect everyone’s time and effort, you need to be aware of the following to host a productive meeting: 

  • Mute yourself when not speaking
  • Be on time
  • Ensure your technology works correctly
  • Use technology to fully engage remote participants
  • Choose the proper software and hardware
  • Wear work-appropriate clothing
  • Frame the camera correctly
  • Have the right light
  • Look into the camera (not down at your phone)
  • Pay attention (avoid multi-tasking)
 
meeting

Increase Productivity with Video Calls

Video calls aren’t just for remote workers and connecting teams. According to PGI, companies who use video calls for sales and customer support can save 30% from their transportation costs. And because your client doesn’t have to come to you, or visa versa, the easier it may be to schedule a meeting with them.

Virtual Assistant

What is a Virtual Assistant and What They Can Do for Your Business?

What is a Virtual Assistant and What They Can Do for Your Business?

By Leslie Radford

Key Takeaways

What is a Virtual Assistant?

What Does a Virtual Assistant Do?

More on Virtual Assistants

Virtual assistants are a cost-effective staffing solution for companies of all sizes and are becoming very popular. Let’s explore what they are and how they can help your business.

What is a Virtual Assistant?

A virtual assistant is basically like having an executive assistant who provides administrative work and office support on a remote basis. They usually work as an independent contractor, although some are hired as full-time remote workers and are employed by companies of all sizes and across many industries.

What is a Virtual Assistant?

What Does a Virtual Assistant Do?

Just about anything! Here are some of the most common jobs given to virtual assistants:

 

Administrative Work

Virtual assistants are most commonly hired for admin work like scheduling meetings, booking travel, organizing calendars, and even answering phones.

 

Bookkeeping

Keeping track of finances is an essential part of running a profitable business, and virtual assistants can help manage a budget, make purchases, and track expenses.

 

Personal Assistant

Virtual assistants can help organize tasks outside of work, in addition to their standard duties. Booking vacations, organizing a calendar, and purchasing gifts for friends and family are some of the more common personal duties.

 

Data Entry

In this role, a virtual assistant can easily compile data, check for accuracy, and delete unnecessary records. This is especially beneficial for patient recording, billing, postal work, and school administration.

 

Research

Research can be a time-consuming endeavor, even with dedicated resources, so some companies use virtual assistants to assist with compiling this information. Because these tasks are typically more manual, they’re best suited to virtual assistants specialized in data analysis.

More on Virtual Assistants

From digital marketing tasks, scheduling appointments, and managing events to personal errands, a virtual assistant can help you with every aspect of your business.

Business Wire estimates that virtual assistants’ market size will reach $25.6 billion by 2025. With low overhead and limited commitment, virtual assistants are a cost-effective staffing solution for companies of all sizes.

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