Tech – NuvoDesk Coworking
NuvoDesk Podcast Room

Take Advantage of Our Production Rooms

Key Points

Take advantage of NuvoDesk’s production rooms

 

At NuvoDesk, it is our goal to help your small business grow. We have noticed a rise in our members producing podcasts, needing space to shoot professional photos, and a quiet spot to film videos with a green screen. Instead of paying by the hour (which you can still do), we have put together a new production package for our members. 

We wanted our members who use these amenities often to have the opportunity to have access to high-quality spaces and equipment to produce their brand, presence, and voice in an increasingly virtual world more easily.

If you are a business that would use these resources on a constant basis, a production package would save you money in the long run. Take a look at what each production room has to offer:

Video Production Room

Presenter on Green Screen

In our Video Production room, we provide you with an environment to fulfill your creative dreams. You will have access to a green screen wall and a TV. We have professional lighting, tripods, and other equipment available for an additional rental fee. 

It’s easy to set up your own professional camera, webcam, or smartphone and get to recording or live streaming. With the video production room in our coworking space, you can create content your clients and customers crave, like:

  • Snackable social media videos
  • Marketing videos to share on your website
  • Explainer videos
  • Product demonstrations
  • Client testimonials
  • Employee training videos
  • Tutorials
  • Make presentations
  • More!

Ready to produce your video? 

NuvoPodcast Room

NuvoDesk Podcast Room

Everybody is creating podcasts these days to promote their business and share their industry knowledge – and you can too! 

In the Podcast Production room, you will have the opportunity to use quality equipment to produce high-quality podcasts. We provide the soundboard, mics, and headphones; you bring a USB cable! 

NuvoPodcast Room Equipment Provided:

  • Cameras
  • Microphones
  • Headphones
  • Sound Board
  • Mouse
  • Keyboard
  • Lighting

Ready to record your Podcast?  

 

Production Package

If you use either production room frequently, adding on the production package would make the most sense financially. It’s easy to book the room through the member portal, whether you need it for an hour or all day. You can even hire a technician to assist you in the editing process.

We want your business to have access to everything you need to be successful.

By Leslie Radford
scheduling concept

Four Group Scheduling Tools to Use in 2022

Key Points

Take a look at 4 group scheduling tools and the features that make an ideal scheduling app you can use to create a more effective scheduling process

 

Finding time in your schedule can be challenging, especially when you’re trying to find free time both in your own schedule and those of your team, especially if you work remotely or with third parties.

A group scheduler will enable you to mitigate unnecessary back-and-forth emails and ultimately reduce friction in your workflow.

Here, we’ll go over the features that make an ideal scheduling app and explore the best group scheduling tools you can use to create a more effective scheduling process.

 

What to Look for in a Group Scheduling Tool

digital calendar on tablet

Before you begin comparing, it helps to know what makes a good group scheduling tool — simply having integration with your calendar apps isn’t enough.

Let’s take a look at the most important features of a scheduling app.

App Integrations 

A good scheduler offers powerful app integrations that allow you to engage with and sell to prospects. Your tool should integrate with:

  • Calendar apps (e.g. iCloud Calendar, Outlook, Google Calendar)
  • Sales automation tools (e.g. lead generation, growth, email, etc.)
  • Customer relationship management software (CRM)
  • Email providers (e.g. Gmail, Outlook)

These integrations remove points of friction from your workflow and streamline the sales process. Ideally, your scheduling app would also integrate with video call software, automatically providing the option to include a link in the invite.

Private Scheduling Page or Meeting Link

The app should allow you to create private scheduling pages or links to sign up for already-scheduled meetings. Most first-rate schedulers also feature some customizable elements for those pages, including color themes, the ability to select available time slots, and the flexibility to create custom meeting lengths.

Additionally, these pages allow you to cater to invitees in different time zones by automatically shifting your availability to fall in line with their work hours.

Optimized for Mobile

Your prospects likely check their email, browse the web, and accept invites by phone. The best scheduling tools are optimized for mobile, allowing prospects to easily book time on your calendar or RSVP for existing events without having to access a desktop browser.

Privacy & Transparency

Your scheduling app will probably require a lot of information both from you and your invitees, especially if it needs access to their calendars and contacts. You don’t want to risk exposing that information — or worse, make your prospects feel like they’re vulnerable to cybersecurity threats if they share their information with you. A group scheduling tool should offer privacy settings and options. 

Intuitive Set-Up

A top group scheduling app should be easy to set up and use. You should have a private scheduling page or unique RSVP link within minutes of signing up without a fuss.

Best Group Scheduling Apps

Let’s take a look at 4 different apps that are easy to use, offer security, and integrate effortlessly.

1) HubSpot Meetings: Best Overall for Scheduling Group Meetings

HubSpot Meetings simplifies and automates what used to be a very arduous and often manual process.

Fully integrated with HubSpot’s CRM platform, the Meetings function allows you to:

  • Cut out back-and-forth scheduling emails
  • Provide transparency and flexibility for your team or prospects to schedule with you when they see you’re free
  • Smooth out the lead-capture process by asking key client questions before the meeting even happens

The tool can be embedded in your site and set to reflect your branding for both client and in-team communications. Once a client inputs their information to create a new meeting, their data is collected into a database, which you can use for future contact with them and to grow your clientele as you get more connections.

HubSpot Meetings also offers the option for group meeting links. You can alter the settings so that you receive notifications once new meetings are created and include critical meeting information within the link, such as meeting length and subject matter.

Highlights

Seamless integration with the HubSpot CRM platform and all of its sales tools

Seamless integration with your preferred calendar app

Personalized group scheduling link that you can send to anyone

Ability to create group meetings based on group availability or round-robin availability

Stringent security standards for both inviter and invitees

Ability to choose team members within the app (no need to enter their email if you’re in the same organization)

Best For

Because of its robust CRM integration, HubSpot Meetings is ideal for creating group meetings with prospects and with external stakeholders. It’s a scalable tool that can accommodate the needs of freelancers up to enterprise businesses.

Pricing: Free

2) Doodle: Best for Scheduling Quick Group Meetings on Mobile

Doodle is arguably one of the best schedulers available for smartphones. Currently compatible with iOS and Android, Doodle relies heavily on the polling function to crowd-source available meeting dates.

Doodle first lets you set up a MeetMe page, where you can display your free times and choose your designated branding. You can set up a poll of your available dates and times and let people vote on time slots that are convenient for them by sending them a link via email or directing them to a URL.

It offers several response options — not just the yes or no binary — and allows choosers to rank or explain responses. You can see who has responded and who hasn’t and keep responses to a limited number if needed. It’s also compatible with most calendars.

Highlights

Integration with popular apps, such as Zoom and Zapier

Personalized group scheduling link that you can send to anyone

Ability to create group meetings based on group availability even without logging in

Stringent security standards for both inviter and invitees

Ability to invite team members within the app if you’re on a Team subscription

Best For

Because of its quick “Create Doodle” button and mobile app, it is recommended for those who need to create a quick group meeting on mobile. However, Doodle is still a powerful tool for more formal meeting scheduling, especially if you upgrade.

Pricing: Free; $6.95/month (Pro, 1 user); $44.75/month (Team, 5 users)

3) Bookeo: Best for Scheduling Group Activities and Services

Bookeo is a booking system and scheduling app that allows you to schedule appointments and meetings. While it’s designed to function as a reservation platform for small businesses, the tool allows you to provide a self-scheduling link to prospects and customers using their advanced scheduling feature.

The app syncs with Google Calendar, iCloud, Outlook, and Office 365. It also gives you the ability to create recurring bookings. If you and your client would like to speak every week, this would be the app for you. It also allows you to embed a user-friendly appointment scheduler on your website, with support to include multiple sales reps and staff members.

Highlights

Integration with popular apps, such as HubSpot and Gmail

Ability to create recurring group meetings and appointments

Personalized round-robin scheduling link that you can send to prospects

Ability to establish calendar availability on the scheduling page

Stringent security standards for both inviter and invitees

Best For

Bookeo is primarily an appointment scheduling tool for services, classes, and activities. It is recommended for service or activity businesses that need a strong group scheduling tool.

Pricing: $14.95/month (Solo); $29.95 (Small, 3 users); $39.95 (Standard, 20 users); $79.95 (Large, 40 users)

4) Calendly: Best for Automating Group Scheduling

Calendly is a well-known scheduling app. It has a very simple and aesthetically pleasing interface. It’s user-friendly and offers cross-software compatibility, making it a popular choice for external clients. It connects with Outlook, Microsoft Office 365, iOS Calendar, and Google Calendar.

To use the tool, you simply enter your availability into Calendly, which then provides you a link to your calendar. When communicating with people you need to set up a meeting with, just send them your link, and it will show the times you are available.

They can then choose a meeting name, time, length, and location. This will generate a meeting on your calendar, and a notification will be sent to remind you and your invitees before the meeting begins.

Highlights

Integration with popular apps, such as HubSpot, Zoom, and Zapier

Personalized booking page or form for individual team members

Personalized round-robin scheduling link that you can send to prospects

Ability to establish calendar availability on the scheduling page

Stringent security standards for both inviter and invitees

Best For

Calendly offers built-in workflows that will allow you to follow up with attendees and send reminders — all with a single click. It is recommended if you’re looking into automating elements of your group scheduling process.

Pricing: Free; $8/user/month (Premium); $12/user/month (Pro)

Use a Group Scheduling Tool to Grow Better

Ultimately, the options are endless for group scheduling tools. The choice is up to you which one fits your workflow. Whether you value privacy, efficiency, or transparency, any one of these services would be worth investigating for your business. With the tools listed above, you can create a scheduling workflow that improves your sales process, allowing you to exceed quotas and delight your customers.

Get tips to organize your business.

By Leslie Radford
technology

Technology That Will Keep Your Business Organized

Technology That Will Keep Your Business Organized

By Leslie Radford​

You got your physical space organized in January, here’s how to use technology to help keep your business organized further:

 

Get the Right Note-Taking Tool

Get rid of paper clutter by taking digital notes. Download a note-taking tool like Evernote or Google Keep. You can organize notes and ideas to access for reference with ease. Make sure it’s something you will use consistently and can possibly be used across several devices so you don’t go back to paper clutter.

There are also programs like Google Tasks and Todoist that will help you keep your to-do list handy. To-do lists will keep you undoubtedly organized.

 

Get a Digital Calendar

Digital calendars are great because many can be used across devices, like Google Calendar. They can be color-coded so you can find particular activities quickly and many easily integrate with other software to make scheduling a breeze. This will help keep you organized by knowing exactly what you are doing when so you don’t miss important dates revolving around your business.

 

Programs that Keep You in Touch with Clients

Staying in touch with clients and customers can be overwhelming and can get disorganized fast. However, keeping in touch with your customers indicates that you care about them and value their business. A CRM (customer relations management) program, like Hubspot, will keep all their contact information in one spot. You can find their information quickly to send regular notes or emails about new products and services that you offer or just to check in with them.

Several email marketing tools like MailChimp allow you to store a customer’s birthday and send an e-card or other email campaigns automatically.

 

Go Paperless

These days, with newer and faster applications, it’s now possible to have a paperless, uncluttered office. Having access to data at your fingertips indicates a good business organization.

Mobile Apps to Help Startups Thrive

Startups are in a unique and precarious situation in the business world. In some sense, there is less risk involved than with a larger company as not as much is on the line. On the other hand, however, there is also less stability. A company that already has capital and investors has more wiggle room for mistakes. Startups must learn how to maintain growth while also establishing a leadership position. Fortunately, there are a few mobile apps that can help make this process much easier and more efficient. NuvoDesk has compiled these great apps that will help entrepreneurs and startups to increase their productivity, save money and earn more money.

phone with apps

1. Gusto 

Gusto is an application that helps to simplify many aspects of human resources such as employee benefits, payroll, and more. HR is a difficult area for many startups to develop as it costs a considerable amount of investment and requires some complicated paperwork. Gusto greatly simplifies these challenges by automating payroll, tracking payments, and offering a shared network where employees can access files and other important information. This app was launched in 2011 and has since become a staple amongst startups around the country. It’s easy to use and offers some great monthly discounts.

2. Dropbox 

Dropbox has become one of the most recognizable applications for businesses both large and small. In fact, this app has over 500 million users across the world. Dropbox is primarily designed to store documents, videos, and other file types without taking up room on a computer. It represents a safe and convenient way to store data and important documents. Dropbox is currently used by 200,000 businesses to help manage and secure important files. This application also makes it easy for employees to access a shared network of data from any location.

3. Evernote 

Small businesses and startups balance on a fine line between steady growth and quick failure. Miscommunication is one of the greatest causes of mishaps and mistakes within the startup world. All entrepreneurs who rely heavily on communication and collaboration should consider using Evernote. This application simplifies the process of communication by offering a cross-platform where coworkers can share ideas and information in the form of written, visual or verbal formats. Evernote also allows users to attach documents and other data files for added clarification. This app works on all sorts of devices to help increase efficiency.

4. Slack 

Maintaining consistent contact with employees is even hard in a small startup. Even the smallest companies have separate teams that must operate on individual projects in order to keep business moving. Slack is an application designed to help entrepreneurs maintain contact with their employees in an easier, more organized way. Instead of sending endless emails or memos, Slack allows users to create forums for individual or groups discussions. These discussions can be targeted to whole groups or only between two people. Users can also share documents with other members of the chat. Both phone and video call options are available.

5. Zoom 

With a rapid increase in technological abilities, companies are finding new ways to connect and communicate. One of the most popular forms of connection for the 21st century is video conferencing. This allows startups to conduct regular meetings without the need for all employees to be in the same place. Zoom is a video-conferencing application that is widely regarded as the best provider for this service. They offer an intuitive interface where users can make several different video calls. Zoom is currently used by almost 700,000 users around the world. This application is a must-have for any small businesses that operate internationally or with employees who simply can’t be in the same place all of the time.

Growing a small business and running a startup isn’t the easiest of business ventures. They require a lot of commitment, risk-taking,and dedication. Fortunately, there are a few applications that can help make the process a whole lot easier. These five apps can help companies to enhance communication, increase productivity and organize important documents. All of these components come together to create a growing business that is destined for success.

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